Job Description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Leave Case Analyst based in United States. This remote role manages employee leave cases from initial request through closure, ensuring accurate administration and regulatory compliance. You’ll serve as a trusted point of contact for employees, providing clear guidance and timely support throughout their leave journey. The role combines case management, HR operations, benefits administration, documentation, and employee communication. You’ll collaborate with HR teams, managers, healthcare providers, legal partners, and state agencies to resolve cases efficiently. Success requires strong organization, sound judgment, confidentiality, and the ability to manage multiple time-sensitive cases simultaneously. You’ll also help employees navigate complex leave, pay, benefits, and return-to-work processes in a supportive manner. This is an opportunity to contribute to a high-impact HR function within a collaborative, evolving healthcare environment. Accountabilities - Manage individual employee leave cases from initiation through closure using designated leave-management technology, ensuring compliance with applicable federal, state, and local regulations and internal policies. - Review leave requests, eligibility requirements, accrued balances, documentation, and applicable leave provisions to determine appropriate next steps. - Serve as the primary point of contact for employees throughout the leave process, providing clear, timely, and compassionate communication. - Coordinate with healthcare providers, HR partners, legal teams, and other stakeholders to obtain, review, and validate required documentation. - Submit required documentation through applicable state leave portals and respond promptly to inquiries and requests for additional information.

- Monitor case timelines, track claim progression, follow up on extensions, and coordinate return-to-work plans. - Maintain accurate timekeeping and absence records in Workday and/or UKG, including leave usage, coding, and pay-related information. - Respond to employee questions and concerns regarding leave eligibility, pay, benefits, timekeeping, and related policies. - Monitor leave-management systems for new notifications or documentation requests and take appropriate action within required timelines. - Maintain complete and accurate case records to support audits, reporting, compliance, and operational tracking. - Partner with employees and managers to facilitate smooth returns from leave and ensure return-to-work dates are accurately recorded. - Escalate complex, overlapping, accommodation-related, or otherwise sensitive cases to appropriate senior leave or ADA specialists according to established guidelines. - Meet established service-level expectations for case processing, documentation turnaround, follow-up, and employee communication. Requirements - Bachelor’s degree in Human Resources, Business Administration, or a related field; alternatively, an associate degree plus 2 years of relevant experience, including at least 1 year of leave case management experience; or a high school diploma/equivalent plus 4 years of relevant experience, including at least 1 year of leave case management experience. - Knowledge of leave administration, HR operations, benefits, HR service delivery, and HRIS processes. - Familiarity with federal and state leave and disability regulations, including FMLA, ADA, paid family and medical leave, parental leave, workers’ compensation, and applicable state or local requirements. - Experience managing complex leave situations, such as intermittent leave, extensions, or accommodation-related cases, is preferred. - Experience with Workday, UKG Timekeeping, or leave-management platforms such as Pulpstream or AbsenceSoft is preferred.

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